A professional email signature should include your name, title, company, one phone number, one email, and one primary call-to-action — usually your website or LinkedIn. Everything else is optional and should earn its place.
What every signature needs
| Element | Required? | Notes |
|---|---|---|
| Full name | Yes | Use the name recipients know you by |
| Job title | Yes | Keep it short — one line |
| Company | Yes | Legal name or brand name |
| Phone | Recommended | One number only |
| Optional | Redundant in email threads, but useful for forwards | |
| Website | Recommended | Primary CTA |
| Logo or avatar | Recommended | Builds recognition; keep under 120×120 px |
| Social icons | Optional | Max 3–4 platforms you actually use |
| Legal disclaimer | Sometimes | Required in regulated industries |
Example 1: Sales representative
Sarah Chen
Account Executive · NovaTech
📞 +1 (415) 555-0142 · nova.tech
LinkedIn
Why it works: One CTA (website), one social link, no clutter.
Example 2: Company founder / CEO
James Okonkwo
Founder & CEO · Brightpath Analytics
[email protected] · +44 20 7946 0958
Why it works: Authority without noise. No slogan needed.
Example 3: Freelance designer
Maya Rodriguez
Brand & UI Designer
Portfolio: mayarodriguez.design · Dribbble · Instagram
Why it works: Visual roles benefit from portfolio links over corporate formatting.
Example 4: Customer support
Support Team
Brightpath Analytics
Help centre: brightpath.io/help · Mon–Fri 9am–6pm GMT
Why it works: Sets expectations and routes users to self-service.
Example 5: Real estate agent
David Kim
Licensed Realtor · Horizon Realty
DRE #01234567 · (310) 555-0199 · [email protected]
Why it works: License number builds trust; required in many US states.
Example 6: Lawyer / attorney
Amanda Walsh, Esq.
Walsh & Partners LLP
Barrister & Solicitor · +1 416 555 0100
Why it works: Credentials first; conservative layout suits legal norms.
Example 7: Recruiter
Tom Hughes
Senior Talent Partner · TalentBridge
Book a call: calendly.com/tomhughes · LinkedIn
Why it works: Scheduling link is the primary CTA for recruiters.
Example 8: Developer / engineer
Priya Nair
Staff Engineer · Cloudbase
GitHub · Blog · pronouns: she/her
Why it works: Technical audience expects GitHub; pronouns optional but increasingly common.
Example 9: Healthcare professional
Dr. Elena Vasquez, MD
Cardiology · Riverside Medical Center
Appointments: riverside.org/cardiology
Why it works: Specialty + institution; no marketing fluff.
Example 10: Teacher / educator
Mr. James Patterson
Mathematics Department · Westview High School
westview.edu · Office hours: Tue 3–4pm
Why it works: Parents need school context and contact boundaries.
Example 11: Marketing manager (with banner)
Add a single promotional banner below the contact block — e.g. "Download our 2026 product guide →". Keep it under 600 px wide and link with UTM parameters for tracking.
Example 12: Minimal / anti-clutter
Alex Morgan
[email protected]
Why it works: Consultants who email constantly sometimes prefer ultra-minimal. Use sparingly.
Build yours in minutes
Use SigCraft to generate any of these layouts with AI or the manual form. Pick a template, set your brand color, and copy HTML that works in Gmail, Outlook, and Apple Mail.